Poplars Sports Ground Terms Of Reference

Committee type Sub-committee
Reports to Full Council
Frequency of meeting Bi-monthly
Minimum number of members 5
Quorum 3
Membership to include Any Councillor
Election of chairman First meeting after annual meeting
Presence of non-councillors Football Association  / Football Foundation / Poplars Site Users / Clubs
Date of ratification May 16th 2023
 

The remit of this Committee will be the Poplars Sports Ground. Its roles and functions will be to receive and consider any correspondence on the above issues, prior to making recommendations (where necessary) to Full Council. To consider, make recommendations to the Parish Council and monitor progress of:

  1. Health & Safety – including site property, premises, personnel and visitors
  2. Annual review of bar charges
  3. Policies and procedures relating to the building and sports ground and the use thereof
  4. General staffing requirements, maintenance and upkeep of sites
  5. Plans for future development
  6. Adequacy of existing facilities
  7. Annual budget in relation to this area and spending in relation to this budget
  8. Policies and procedures in relation to these areas
  9. Security of the site and those using it
  10. Fireworks display
  11. 3G Steering Group
  12. Any other business which falls within the remit of this Committee

For the Committee to have delegated authority as follows:

  1. To determine, implement and review any promotional charges for the 3G pitch reservations outside of the block booking allocation and to advise Full Council at the next scheduled meeting.
  2. For the Parish Clerk, Grounds & Amenities Manager and 2 members of the Poplars Committee to determine fees for ad-hoc bookings and booking fee appeals and to advise Full Council at the next scheduled meeting.

 

Poplars Team